Report foreign guests in APOA (Indonesia)
Hosting foreign guests in Indonesia? Enter the check-in time and each guest's passport and visa details. You get the APOA reporting deadline with a live countdown, the six passport fields APOA reads with copy buttons, a passport request in the guest's language, and an Indonesian register sheet to print. Nothing leaves your browser.
24-hour stamp
Report in APOA by
15:00
Sun, Nov 15, 2026
check-in + 1×24 h
Right now
Reading your clock…
Compared with this device's clock. Set it to the property's time zone.
- Check-in
- 15:00 · Sat, Nov 14, 2026
- Check out in APOA
- Thu, Nov 19, 2026
Passport details stay in this browser: nothing is saved, put in the address bar or sent. Close the tab and they are gone.
Your property
Printed at the top of the register sheet. Leave a field blank to write it by hand. Not saved.
Guests
Foreign guests on this booking
- 01 Guest 1
- ✓ Ready to report
- 02 Guest 2
- Check: The visa or permit ends before check-out. The guest may need an extension.
- ✓ Ready to report
The list needs at least one guest, so the last one can't be removed. Clear its fields instead.
The two guests are fictional samples. Replace them with your guests.
Santara AI is an independent third party and is not endorsed by or associated with Airbnb, Inc.
Copy for APOA
APOA reads these six fields when you scan the passport. Use the copy buttons to check what it read, or to type it in if a scan fails.
01 SAMPLE GUEST ONE
Read by APOA
- Passport number
- PA0000001
- Date of birth
- 12-05-1990
- Full name
- SAMPLE GUEST ONE
- Passport expiry
- 01-03-2031
- Sex
- Female
- Nationality
- Australia
For your register
- Visa or stay permit
- Visa on arrival (VoA / e-VoA)
- Visa / permit number
- VOA0000001
- Permit valid until
- 13-12-2026
- Entry into Indonesia
- 14-11-2026
- Check-in
- 14-11-2026 15:00
- Check-out
- 19-11-2026
- Room / unit
- Villa 2
02 SAMPLE GUEST TWO
Read by APOA
- Passport number
- PA0000002
- Date of birth
- 03-09-1987
- Full name
- SAMPLE GUEST TWO
- Passport expiry
- 20-02-2027
- Sex
- Male
- Nationality
- Malaysia
For your register
- Visa or stay permit
- Visa-free visit (BVK)
- Visa / permit number
- —
- Permit valid until
- 17-11-2026
- Entry into Indonesia
- 19-10-2026
- Check-in
- 14-11-2026 15:00
- Check-out
- 19-11-2026
- Room / unit
- Villa 2
Santara AI is an independent third party and is not endorsed by or associated with Airbnb, Inc.
Message to send the guest before arrival
Asks for each guest's passport photo page and visa or stay permit, and says why. English plus the guest's language.
Hello,
Thank you for booking with us. Under Indonesian immigration rules, accommodation reports foreign guests to the immigration office through the APOA system, within 24 hours of check-in.
Before you arrive on 14 November 2026, please send us a clear photo of the following for every guest in your group:
1. The passport photo page
2. Your visa, e-VOA or stay permit (KITAS/KITAP), or the entry stamp if you entered visa-free
We will use them only for this report.
Thank you, and see you soon! 您好！
感谢您的预订。根据印度尼西亚移民规定，住宿场所须在外国客人抵达后24小时内，通过APOA系统向移民局申报。
请在2026年11月14日抵达前，将同行每位客人的以下证件拍成清晰的照片发给我们：
1. 护照照片信息页
2. 签证、电子落地签（e-VOA）或居留许可（KITAS/KITAP）；如免签入境，请提供入境章
这些证件仅用于上述申报。
谢谢，期待您的到来！ Santara AI is an independent third party and is not endorsed by or associated with Airbnb, Inc.
Five steps
- 1 Register once on apoa.imigrasi.go.id or the Android app as Accommodation/Hotel: name, phone, email, postal code, address and map pin. Be within 2 km of the pin, then confirm the email.
- 2 Before arrival, ask each guest for the passport photo page and the visa or stay permit.
- 3 At check-in, within 50 m of the pin, scan each passport's code lines in APOA (or upload a passport photo with Manual Check In). Do it within 24 hours of check-in.
- 4 When the guest leaves, open Data Tamu → On Going and press Check Out.
- 5 Keep this register. If an immigration officer asks for your foreign guests' data, you must give it (UU 6/2011, Article 72).
Sources · Checked 29 October 2026
- UU 6/2011 on Immigration — Articles 72 and 117 (Wikisource)
- Directorate General of Immigration — accommodation must report foreign guests via APOA (2025)
- APOA — Aplikasi Pelaporan Orang Asing (official site)
- APOA user manual for accommodation (Kantor Imigrasi Yogyakarta, PDF)
- Poltekim journal quoting APOA's guidance: who reports, within 1x24 hours (PDF)
- Antara Ambon — immigration office used 2x24 hours (2021)
- UU 63/2024, third amendment of the Immigration Law (BPK)
- UU 1/2026 on adjusting criminal penalties (BPK)
What Santara AI does for you
In Santara AI, every guest conversation and stay is in one place
- 01 An email the moment a booking lands for a guest arriving today, so a same-day arrival is never a surprise.
- 02 A Daily Brief each morning: who arrives and leaves today and the cleaning for the next three days.
- 03 One inbox for Airbnb, Booking.com, WhatsApp, Zalo and more, with an AI reply drafted in the guest's own language for you to check and send.
First 3 months free · up to 3 listings · card required
Santara AI is an independent third party and is not endorsed by or associated with Airbnb, Inc.
How it works
Indonesia's Immigration Law (UU 6/2011, Article 72) requires the owner or manager of a place of lodging (tempat penginapan) to give foreign guests' data when an immigration officer asks; since the 2024 amendment (UU 63/2024) a police officer may ask too. Immigration collects that data through APOA (Aplikasi Pelaporan Orang Asing) at apoa.imigrasi.go.id and its Android app, and APOA's guidance asks places of stay to report each foreign guest within 1x24 hours of check-in. Older regional guidance used 2x24 hours, so ask your Kantor Imigrasi which rule it applies.
You register once as Accommodation/Hotel with the property name, phone, email, postal code, address and a map pin; the app checks you are within 2 km of the pin and confirms by email. At each check-in you scan the guest's passport (the code lines at the bottom of the photo page) or upload a passport photo, within 50 m of the pin. APOA reads the passport number, date of birth, name, passport expiry, sex and nationality. When the guest leaves, you press Check Out under Data Tamu.
This tool adds 24 hours to the check-in time you type, in local time, and compares it with your device's clock. It lists APOA's six passport fields with copy buttons, keeps visa, stay-permit and room details for your own register, and prints an Indonesian register sheet. Checked 29 October 2026 against UU 6/2011, the Directorate General of Immigration and the APOA user manual. This is a helper, not legal advice.
- report in APOA by = check-in date and time + 24 hours (APOA guidance)
- check-out in APOA = when the guest leaves
Updated
Questions hosts ask
Do I have to report foreign guests if I rent out a villa on Airbnb?
APOA's guidance covers villas, apartments, kos and rented houses, commercial or private, and individuals who let foreigners stay, so a villa or apartment rented out on Airbnb is included. Register the property in APOA and confirm with your local Kantor Imigrasi.
How quickly must I report a foreign guest in APOA?
APOA's guidance says within 1x24 hours of check-in, and you record the check-out when the guest leaves. The law itself (Article 72) requires the data when an immigration officer asks, and offices have used other routines, so check with yours.
What is the penalty for not reporting?
Article 117 of UU 6/2011 sets up to 3 months' confinement or a fine of up to Rp25 million for an owner or manager who does not give foreign guests' data after an immigration officer asks. Law 63/2024 amended that article and Law 1/2026 adjusted criminal penalties, so check the current text.
Is the passport data I type sent anywhere?
No. This page has no analytics, saves nothing and sends nothing you type; close the tab and it is gone. If you print the register we ask for your name and email first; only your name and email are sent, never the guest details.